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Purchasing Card Coordinator

Irving, TX 75063

Posted: 08/30/2023 Employment Type: TempToFT Specialties: Mgmt/Professional Job Number: 140800 Pay Rate: $19.00/hour

Job Description

CornerStone Staffing in Arlington/GP is hiring for the following Purchasing Card Coordinator position

with a leading automotive retailer in Irving, TX.

Title: Purchasing Card Coordinator

Pay: $19
Schedule: Monday - Friday, 8am - 5pm

Location: Irving, TX

On-site for 90 days then remote available if meeting KPIs.

Position Summary:

Reconcile statements for financial institutions and user accounts on a daily basis. Ensure general ledger is accurate and balanced monthly. Research any outstanding balances by utilizing multiple software systems, contacting vendors, and communicating with stores. Respond to CLUTCH ticket s on a daily basis.

Job Responsibilities:

  1. Manage card spending limits/profiles, monitor spend and adherence to policy & ensure that card deactivations are done promptly. Research and resolve all credit card inquiries & perform reconciliations amongst credit card issuing bank. Communicates daily with owners of the card to ensure compliance and clearing of all transactions.

  2. Serves as a primary administrative contact for vendors of products and services purchased through the institution's Procurement Card (Pcard) program; contacts and interacts with vendors to obtain and update information and documentation required to do business.

  3. Serves as contact for user departments on day-to-day administrative issues associated with the Pcard, such as assistance with declines, exception requests, procedural questions for the use of the Pcard, and questions relating to interface with the integrated resources management system.

  4. Enters vendor information into the integrated resources management system as source data to enable day-to-day transactions using the Pcard program.

  5. Completes and processes Pcard applications and modification requests from constituent departments, and releases new and replacement cards as appropriate.

  6. Transfers vendor data files to and from the electronic system and loads daily Pcard files into the integrated resources

  7. Assist with Reconciliation by reviewing transaction activity and contacting vendors for variances

  8. Review outstanding charges and communicate outstanding charges to vendors and or appropriate personnel.

  9. Assist with invoice discrepancies and supplier questions received by phone, email, or tickets.

  10. Ensure compliance with regulations and controls by examining and analyzing records, reports, operating practices, and documentation.

  11. Assist with Reconciliation by reviewing transaction activity and contacting vendors for variances

  12. Communicates audit progress and findings by preparing reports; providing information verbally and in writing.

  13. Manage State audit of card transactions accurately and completely.

  14. Facilitates account set-up of new cardholders aligned with approved reviewers. Manage existing accounts


  • Purchasing Card program experience preferred

  • Knowledge of bank transaction workflow and databases.

  • Ability to read, write, and communicate effectively to prepare and explain financial data to managers, staff, and internal and external customers.

  • Excellent written and oral communication skills, listening skills

  • Demonstrated proficiency with: Word, Excel - including vlookups and pivot tables, PowerPoint, and CDK Products

  • Bank statement reconciliations experience

  • Advanced data entry skills 45WPM.

  • Customer service; ability to respond appropriately and timely to needs of organization

  • Experience managing sensitive information

  • Strong analytical problem solving skills

To Apply for this Job:

Click the Apply Online button, then:

  • If you are currently registered with CornerStone Staffing, click the Log In button to add yourself as a candidate to this job.

  • If you are NOT currently registered with CornerStone Staffing, click the Create Account button to complete the application.


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